In fact, there is no specific period set by law for the retention of records. The Data Protection Act provides that personal data cannot be retained “longer than is necessary for the purposes for which it is processed.” Proper registration management involves the final removal or destruction of all closed records after all legal, regulatory or ethical requirements have been met. The period during which the company will keep records without a written agreement between the company and the customer is included in the company`s data storage plan. When a file is closed, the projected destruction date is noted in Prolaw. If a client or responsible lawyer expressly extends the normal date of extermination of the registry, that date will also be recorded in Prolaw, accompanied by an appropriate statement on the reason for the toll of the date of extermination. In addition, if the date of extermination has been extended, an important note is recorded on the physical record of the original extermination date and the revised date of destruction, if any. If no new date has been set, this note states “until it has been approved by the appropriate client or lawyer.” The UK`s main legislation governing retention times is summarized below. If in doubt, it is a good idea to keep recordings for at least 6 years (5 in Scotland) to cover the deadline for the investigation of civil proceedings. 7 years from the expiry date of the contract or agreement In the uk public sector, there are many detailed rules for keeping records. Part 1 of a code of conduct for record management sets out best practices in the management of administrative records. Part II deals with the verification of public records and transmission to the National Archives. The Information Commissioner stresses that retention times must be based on the needs of businesses, that all relevant professional guidelines must be taken into account, and that workers should be aware that the data protection authority does not impose a legal obligation to retain registrations, for example with regard to income tax or certain aspects of health and safety. Continued storage of personal data should only be legal if it is consistent with the purposes for which it was originally collected.
In this case, no separate legal basis is required, it should be invoked where necessary for the exercise of the right to freedom of expression and information, for the fulfilment of a legal obligation, for the performance of a public interest mission or in the exercise of the public authority delegated to those responsible for treatment for reasons of public interest in the field of public health. , for archiving purposes in the public interest, for scientific or historical research or for statistical purposes, or for the purpose of invocation, exercise or advocacy.